West Devon Council

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Title:

Summons

Date:

Tuesday, 19th December, 2023

Time:

4.00 pm

Venue:

Chamber - Kilworthy Park

 

Full Members:

Mayor

Cllr Daniel

 

Deputy Mayor

Cllr Sellis

 

 

Members:

Cllr Ball

Cllr Blackman

Cllr Bridgewater

Cllr Calder

Cllr Casbolt

Cllr Cheadle

Cllr Cunningham

Cllr Dexter

Cllr Edmonds

Cllr Elliott

Cllr Ewings

Cllr Guthrie

Cllr Johnson

Cllr Jory

Cllr Kimber

 

Cllr Leech

Cllr Moody

Cllr Mott

Cllr Oxborough

Cllr Renders

Cllr Saxby

Cllr Southcott

Cllr Squire

Cllr Vachon

Cllr Wakeham

Cllr Watts

Cllr Viney

Cllr West

Cllr Mann

 

 

Interests – Declaration and Restriction on Participation:

Members are reminded of their responsibility to declare any disclosable pecuniary interest not entered in the Authority's register or local non pecuniary interest which they have in any item of business on the agenda (subject to the exception for sensitive information) and to leave the meeting prior to discussion and voting on an item in which they have a disclosable pecuniary interest.

Committee administrator:

Democratic.Services@swdevon.gov.uk

 

 

 

 

 

 

Page No

 

<AI1>

1.            

Apologies for Absence

 

 

</AI1>

<AI2>

2.            

Confirmation of Minutes

1 - 8

 

To approve and adopt as a correct record the Minutes of the Meeting of Council held on 3 October 2023

 

 

</AI2>

<AI3>

3.            

Declarations of Interest

 

 

In accordance with the Code of Conduct, Members are invited to declare any Disclosable Pecuniary Interests, Other Registerable Interests and Non-Registerable Interests including the nature and extent of such interests they may have in any items to be considered at this meeting;

 

If Councillors have any questions relating to predetermination, bias or interests in items on this Summons, then please contact the Monitoring Officer in advance of the meeting.

 

 

</AI3>

<AI4>

4.            

Business brought forward by or with the consent of the Mayor

 

 

</AI4>

<AI5>

5.            

To receive communications from the Mayor or person presiding

 

 

The Mayor or the person presiding to answer questions which people in West Devon can ask and to receive deputations or petitions under Council Procedure      Rule 21

         

 

</AI5>

<AI6>

6.            

To respond to any questions submitted by the public and to receive deputations or petitions under Council Procedure Rule 21

 

 

(a)      Tavistock Bus Station – petition to be submitted to the Mayor by Mr Graham Parker

 

 

 

</AI6>

<AI7>

7.            

To consider Motion(s) of which notice has been duly submitted by Members in accordance with Council Procedure Rules:

 

 

</AI7>

<AI8>

8.            

To receive the Minutes of the following Committees, to note the delegated decisions and to consider the adoption of those Minutes which require approval

 

 

9 - 46

 

 

(i)      Development Management & Licensing

 

Meeting held on 3 October 2023

 

Meeting held on 31 October 2023

 

Meeting held on 21 November 2023

 

 

(ii)     Audit & Governance Committee

                  

Meeting held on 10 October 2023

 

Meeting held on 5 December 2023

 

Recommendation to agree:

 

          AC 30 STRATEGIC RISK UPDATE AND FRAMEWORK

 

RECOMMENDED

That Council be RECOMMENDED that

 

2. the updated Risk and Opportunity Management Strategy be    adopted;

 

 

(iii)   Overview & Scrutiny Committee

 

Meeting held on 10 October 2023

 

 

(iv)   Hub Committee

 

Meeting held on 21 November 2023

 

Recommendations to agree:

 

HC 29/23 Review of Capital Programme (Capital Programme Monitoring) and Review of Earmarked Reserves

                  

RECOMMENDED

That Council be RECOMMENDED to:

 

1)      withdraw three capital projects from the current Capital Programme, being Parklands Leisure Centre contribution to moveable floor (£50,000) and Tavistock Viaduct (£20,000). It is also recommended to withdraw the Springhill Temporary Accommodation budget from the capital programme, following the Hub Committee decision to put this project on hold whilst other options are explored, freeing up a further £193,200. Therefore, the review of the capital programme is freeing up capital resources of £263,200 which is potentially available for future corporate priorities and can be re-purposed;

 

2)      continue to progress all other capital projects, in line with the existing capital projects within the overall Capital Programme;

 

3)      note the content of the Capital Programme Monitoring Report in Appendix C of the agenda report presented to the Hub Committee Meeting, which shows the current expenditure on capital projects between April 2023 and September 2023 of £1.692m, being 21% of the profiled budget for 2023/24 (the first six months of the financial year);

 

4)      note the revised capital allocation for the UK Shared Prosperity fund (UKSPF) scheme for 2023/24 and 2024/25 as set out in section 3.2 of the presented agenda report considered by the Hub Committee;

 

5)      note the addition of £26,632 to the capital programme for a new boiler at Okehampton Business Centre to be financed from the Maintenance Earmarked Reserve, set out in section 3.3 of the presented agenda report considered by the Hub Committee; and

 

6)      approve the outcome of the review of revenue reserves, releasing revenue reserves of up to £871,000 which is potentially available to support the delivery of the emerging Corporate Strategy.

 

 

HC 35/23 Climate Change – EV Strategy Update

                  

RECOMMENDED

That Council be RECOMMENDED to adopt the West Devon Borough Council Electric Vehicle Strategy 2023-2025 as set out at Appendix B of the presented agenda report.

 

 

 

</AI8>

<AI9>

9.            

Scheme of Members Allowances Review

 

47 - 90

</AI9>

<AI10>

10.        

Member Appointments

 

 

91 - 100

</AI10>

<AI11>

11.        

20 Plymouth Road, Tavistock PL19 8AY - Conversion of Existing Office Accommodation to Residential Units

 

101 - 114

</AI11>

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